Office Manager London / London

At Trustly, we envision a world in which paying directly from your online bank account is as easy as sliding cash across the counter. Today, we cover 29 European countries, with more markets on the way, and our B2B payment solutions attract global merchants in four main segments: e­-commerce, travel, financial services and online gaming. In 2016, we processed €3.2B in payments and today we process more than 2.2 million monthly transactions.
We are a team of 160+ people and are headquartered in Stockholm, Sweden, with regional offices in Spain, Malta, Germany and the UK. We are a young, dynamic and fast-growing company leading the development of the payments industry and the work you’ll do here will make a great impact.

About the Office Management team:

Our Office team plays a large part in making Trustly such a great place to work. While the Head of Office Management is based in Stockholm, members of the team are spread across our European offices. We are a small but fun team that values details and knows how to leave a lasting impression.

About the role:

In this role, you will be responsible for ensuring a top-notch experience for all of our employees, as well as our guests. In our new London office, you will help develop and maintain routines and partnerships with local suppliers while reporting to our Head of Office Management based in Stockholm.

Example tasks:

  • Meet and greet all guests
  • Manage the reception, facility and conference area
  • Manage all internal office affairs, making sure things run smoothly day to day
  • Arrange company breakfasts, lunches and other internal and external gatherings
  • Manage the onboarding and offboarding process of employees
  • Arrange travel for employees
  • Negotiate with suppliers
  • Handle purchases and procurement
  • Act as Executive Assistant to the senior management

Who you are:

  • You have 2 to 5 years of experience in a similar role, with team lead responsibilities
  • You have experience managing small projects and budgets
  • You have a true “service soul,” always aiming to exceed expectations
  • You are a great coordinator with an eye for details
  • You are creative and never reluctant to roll up your sleeves and get things done
  • You can motivate others and lead by example
  • You probably come from the hospitality sector, but most importantly, you have the instinct needed to provide great service and thrive on making this happen
  • You have good IT skills, including proficient use of Excel, PowerPoint and Word for internal reporting purposes
  • You are professional and have experience working with a senior management
  • You are fluent in English; Swedish is a plus

Sound like you? Apply now!